A blog from Special Collections and University Archives


Posted: December 08, 2014

 

Archives  Collections: A to Z

Disclaimer: This is not a Records Schedule, which is a much more detailed listing of materials in a University Archives, categorized by function or department. Rather, the purpose of this A-Z list is to identify some of the basic must-haves in Archives.

A

  • Accreditation/self-study reports
  • Admissions guides, bulletins, brochures
  • Alumni magazines and directories
  • Anniversary celebrations - planning materials, publicity, brochures, event information, scrapbooks.
  • Annual reports by offices, units, departments, divisions, college/school, and Chancellor
  • Apparel - see Textiles
  • Architectural plans/designs/blueprints/drawings
  • Area studies/campus studies/traffic studies
  • Art exhibition guides
  • Athletics - programs, news releases, guides, schedules, reports, correspondence, photographs, videos
  • Audit reports
  • Awardee information - biographical information, news releases, and announcements pertaining to faculty, staff, students, and alumni awards
  • Awards and certificates for the university and its departments

B

  • Benchmark Studies
  • BIG (Brand Identity Guide)
  • Board of Trustees – minutes, correspondence, oaths of office, biographical data, official photos, rosters, Executive Committee minutes, commitee minutes and reports
  • Board of Visitors - minutes, rosters, executive committee minutes, committee reports
  • Books, serials, journals, newspapers, and magazines not published by UNCW, but exclusively for or about UNCW
  • Books, serials, journals, newspapers, and magazines published by UNCW, its departments, student organizations or classes
  • Budget reports (official, annual)
  • Business Week programs

C

  • Calendars of Events
  • Camps and youth programs - brochures, guides, policies, reports
  • Campus Crime Awareness and Security Act Reports (annual)
  • Capital Improvements – architect’s proposals, change orders, budget reports.
  • Codes of Student Life/Student Handbooks (annual)
  • Common Data Set
  • Commencement programs, videos, photographs, and speeches
  • Committees and task forces of faculty, staff, and students - minutes, reports, charge, accomplishments
  • Conference programs for university-initiated or sponsored conferences or workshops
  • Contracts (selected)
  • Convocation programs, videos, photoraphs, and speeches
  • Core values
  • Course catalogs
  • Course schedules
  • Cultural activities – brochures, reports, videos
  • Curriculum – committee reports, University Studies reports, updates, news

D

  • Donors – Report of
  • Directory information (student public records formerly published in telephone directories)
  • Directories, miscellaneous (department and school)
  • Directories of Club Sports teams
  • Directories of Student Organization
  • Deans Council - minutes, committee reports, charges

E

  • Equal Employment Opportunity /Affirmative Action Plan (HR)
  • "External Programs" - programs, course descriptions, workshop descriptions for continuing studies

F

  • Faculty Senate minutes, announcements, motions, correspondence, and committee minutes, reports, etc.
  • Factsheets/IPEDS data
  • Financial reports (annual)
  • Foundational documents such as charters, certificates of establishment, acts of legislation central to university development, etc.
  • Friends of UNCW – Annual Reports, minutes, committee reports

G

  • Governance - see Staff Senate, Faculty Senate, Student Government Association, Graduate Student Association
  • Graduate Council - minutes, announcements, motions, correspondence, executive committee minutes, etc.
  • Graduate theses
  • Grants, Awarded. Final reports, statistics of grants activity, proposals.
  • Graduate Student Association - minutes, correspondence, motions, reports, committee charges and accomplishments
  • Groundbreakings and Openings of Buildings  - programs, photographs, announcements, news releases, videos, news articles
  • Guidelines for Publications
  • Guides to Financial Aid

H

  • Handbooks - Faculty
  • Handbooks - Student Organizations
  • Histories of campus and departments
  • Honor Codes
  • Honorary societies - minutes, correspondence, reports, newsletters
  • Honors Papers
  • Housing – Guide to

I

  • Installation, Chancellor. Programs, speeches, event listings, articles, photographs, videos
  • Inventory of Fixed Assets

J

  • Judicial procedures for student conduct

 

K

  • Knowledge production - Copyright registration by UNCW and applications after expiration of copyright; Patent awards, applications, and notice of awards after expiration

L

  • Legal - selected agreements, consent decrees, memoranda of understanding, deeds of sale of university property, etc.
  • Legislation - Acts passed by NC General Assembly
  • Literary and art magazines
  • Long-Range Plans

M

  • Maps
  • Master Plans
  • Memorabilia, historical
  • Mission Statement

N

  • New Faculty and Staff - directories and profiles
  • News articles, editorials, and columns about UNCW from local, statewide, national, and international media organizations
  • News releases
  • Newsletters

O

  • On Campus Living – Guide to
  • Off Campus Living – Guide to
  • Oral Histories - Faculty, Students, Staff, Trustees (including retired)
  • Orientation Guides

P

  • Parents, Guide for
  • Performances - videos, photographs
  • Personnel records (faculty and staff) (selected, after a waiting period)
  • Photographs (University Relations)
  • Planning, Univearsity - correspondence, reports, statistics
  • Policies and Procedures – UNCW
  • Progress Measures Reports
  • Programs - Kenan Auditorium, Department of Music, Department of Theatre, Department of Art
  • Proposals to Establish New Degree Programs
  • Publications, Campus

Q

  • Quality Enhancement Plan
  • Questionnaires - Summary reports and conclusions from student, staff, and faculty surveys

R

  • Razor Walker Awards programs - Watson College of Education
  • Reports prepared for Board of Governors or UNC System President (i.e. UNC Tomorrow)
  • Research / faculty scholarship / student scholarship / creative works by faculty and students (collecting in these areas is coordinated by library with participation of Archives)

S

  • Salary increases and compensation for faculty faculty-reports
  • Scholarships - announcements, names of recipients, acknowledgments of gifts, photographs
  • Scrapbooks
  • Senior Sankofa programs and vidoes - Upperman Center
  • Service Awards luncheons programs and videos
  • Service Learning - eTEAL courses, programs, mission, reports, studies
  • Speeches by chancellor, provost, and senior staff
  • Staff Senate-minutes, announcements, motions, correspondence, reports and committee minutes, reports, etc.
  • Strategic Plans
  • Student Government Association-minutes, announcements, motions, correspondence, reports and committees minutes, announcements, motions, correspondence, reports, charge, accomplishments
  • Student Organization Directories for registered student organizations
  • Student Services - programs, photographs, reports, policies
  • Study Abroad - programs, reports, brochures, posters, photographs
  • Summer School - catalogs, course listings, publications, publicity, special events
  • Synergy – first-year student common read book is collected annually

T

  • Teaching - Blackboard courses, etc.
  • Textiles significant to UNCW-quilts, robes, hoods
  • Telephone directories
  • Timelines
  • Transfer Guides

U

  • UNCW Foundation - Annual Reports, minutes, committee reports
  • University Advancment - Records and statistics for major gifts and inactive endowments
  • University code

V

  • Videos (promotional/Utube/Sports/UNCW Presents/ UNCW Media programming
  • Vision Statement
  • Visual Oral Histories - videotaped oral history recordings. See Oral Histories.

W

  • Works of art reflecting UNCW

X

  • Xeroxed copies (or photocopies) may be acceptable for certain materials, such as final reports and approved minutes. We will want to note where signed originals are permanently kept if Archives maintains photocoopies.

Y

  • Yearbooks

Z

  • Zip discs, floppy disks, cdroms, and other obsolete media. We will work with you on retrieving data from these obsolete media if the information contained on it fit our collecting criteria.
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