Borrowing Policies

Borrowing Privileges Chart

Borrowing Privileges Chart
 
Resource
UNCW Under Grad Student UNCW Grad Student Faculty Staff UNC System Co-op Visiting Scholar Faculty Staff Spouse Friends NC Resident Fellows Extension

General Collection Books

28 days
end of semester
end of semester
28 days
28 days
28 days
28 days
28 days
28 days
28 days

Periodicals

Bldg Use
2 days
2 days
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Bldg Use
DVD, Videos, Audio Books, CDs
7 days
7 days
7 days
7 days
7 days
7 days
7 days
7 days
7 days
7 days
Reference Books
Bldg Use
Bldg Use
special permission
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Government Documents
28 days
end of semester
end of semester
28 days
28 days
28 days
28 days
28 days
28 days
28 days

Reserves

as specified
as specified
as specified
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Bldg Use
Off Campus Access to e-resources
Yes
Yes
Yes
No
No
No
No
No
No
Yes
Juvenile Collection
28 days
28 days
28 days
28 days
28 days
28 days
28 days
28 days
28 days
28 days
ILL
Yes
Yes
Yes
No
No
No
No
No
No
Yes
Featured New Books
21 days
21 days
21 days
21 days
21 days
21 days
21 days
21 days
21 days
21 days
Place Holds
Yes
Yes
Yes
No
No
No
No
No
No
Yes
Laptops
4 hours
4 hours
Yes
No
No
No
No
No
No
No
Sony Video Camera
7 days
7 days
7 days
No
No
No
No
No
No
7 days
eReaders 14 days 14 days 14 days No No No No No No 14 days

 

Friends of UNCW

Welcome to the William Madison Randall Library.

Active members of the Friends of UNCW may be issued a Borrower's Card without charge by presenting a current association membership card at the Circulation Desk and completing a brief registration process. Library privileges expire concurrent with membership.

How to borrow materials
  1. Present your Randall Library Borrower's Card for each transaction.
  2. Borrowing privileges are not transferable, with one exception. High school students enrolled in grades 9-12 may be added as an authorized user to an adult parent's or guardian's borrower's card. By sponsoring their child, the parent or guardian assumes responsibility for the return of all materials and the payment of any charges assessed for damage or overdues. To check out materials, the high school student should present their parent's or guardian's borrower card and their high school identification card or driver's license at the Randall Library Circulation Desk.
  3. Borrowers are responsible for materials borrowed until they are returned to the Library. Lost or damaged material must be paid for and replacement cost as well as a $15 non-refundable billing fee for each item will be assessed.
  4. Most materials may be renewed by bringing them to the Circulation Desk. Unless overdue or requested by another user, materials may also be renewed by telephone (962-3272), or by using the Library's online system (access My Library Record,)
Restrictions
  • Materials from the following collections may not be borrowed for out-of-building use: Periodicals Collection, Reference Collection and items in the reserve collection.
  • No holds (i.e. requests for items already checked out) are allowed.
  • Friends are not eligible for Interlibrary Borrowing services.
  • Friends are not eligible for laptop, equipment or eReader checkout.
  • Friends are not eligible for Reserve material checkout.
Loan Period

The loan period is:

  • 28 days for books from the general and juvenile collections and for government documents
  • 21 days for books from the featured new books collection
  • For audiovisual materials is the loan period is 7 days
  • Reference items and periodicals must be used in the building.
Renewals
  • You may renew overdue materials online (access My Library Record) by phone (910-962-3272), or in-person but if another person has placed a hold (request) on an item, renewal is not permitted.
  • A/V Renewals: Renewals for videos, DVD's, CDs and audiobooks are limited to two (2) per item.
Overdue Charges
  • The library does not charge fines but borrowing privileges may be revoked if a user continually has overdue books.
  • If items are overdue for two weeks or more, the item's replacement cost and a $15 non-refundable billing fee will be assessed. Borrowing privileges are revoked if a user has overdue books or owes overdue charges.
Assistance
  • Please inquire at the Learning Commons Help Desk for assistance in using the Library. We hope that you will enjoy using the Randall Library.
  • Questions about this policy may be addressed to brownmd [at] uncw [dot] edu (subject: Friends%20of%20UNCW%20Policy%20Question) (Dawn Brown), Circulation Supervisor.

High School Students

Randall Library is a public facility and welcomes high school students to use its information resources in the building during its extensive hours of operation.  Note that access between 10 p.m. and 7 a.m. is RESTRICTED to UNCW Students, Faculty and Staff ONLY.

High school students are not eligible for computer lab use or laptop checkout.

High school students enrolled in grades 9-12, with sponsorship of a parent, guardian or school librarian, may check out as many as four (4) items at a time from the following collections:

  • General Collection
  • Oversize Collection
  • U.S. Documents (with some exceptions for items marked "Library Use Only")
  • N.C. Documents (with some exceptions for items marked "Library Use Only")

Terms of this sponsorship are described below:

Parent or Guardian Sponsorship

Parents or guardians with the following UNCW library patron status may sponsor borrowing privileges for their children enrolled in grades 9-12:  

  • UNCW Faculty, Staff and Trustees
  • UNCW Students
  • UNCW Alumni
  • Friends of UNCW
  • North Carolina Adult Residents
  • Visiting Scholars

By sponsoring their child, the parent or guardian assumes responsibility for the return of all materials and the payment of any charges assessed for damage or overdues. 

An application form is available at the Circulation Desk and the parent or guardian must sign the form.  High school students will be issued a special borrower's card which must be presented to borrow materials.  Privileges may be renewed annually as long as the student is in High School.

School Librarian Sponsorship

To request a school librarian sponsor a student's check-out privileges at Randall Library, the student should confer with his/her school librarian to ensure that the student has exhausted the resources of his/her school library and public library.  

By sponsoring a student, the school librarian will assume responsibility for the return of all materials charged out to the student whose name is on the card.  Students should be aware that many school librarians are understandably reluctant to take this risk.  Sponsorship is an expression of trust between the  school librarian and the student.

When the school librarian feels that sponsorship of a student is necessary and justifiable, he/she should complete a high school student use card, indicating his/her approval by signing the card.  High school librarians may request additional cards by contacting Randall Library.  

  • Issued cards will be valid for two weeks from the date of issue by the school librarian.
  • Additional cards will not be sent to a school whose students have unpaid obligations (overdue books, fines).

High school students authorized to use the Library are subject to all policies and regulations of the Library. Failure to adhere to these policies will result in revocation of use privileges.

Loan Periods
  • High School students may borrow books from the general collection and government documents for 28 days.  Other materials must be used in the library. 
Overdue, Damage, and Replacement Charges
  • The library does not charge fines but borrowing privileges may be revoked if a user continually has overdue books.
  • If items are overdue for two weeks or more, the item's replacement cost and a $15 non-refundable billing fee for each item will be assessed. Borrowing privileges are blocked when a high school user has overdue books or library debt. 
  • Please note: water damage cannot be repaired, and must be replaced.

Last Update: September 17, 2012

Isaac Bear Early College Students

Welcome to the William Madison Randall Library

We encourage your use of library materials, facilities, and reference services.

Isaac Bear Early College Students (IBEC) enrolled in the 11th and 12th grades and enrolled in UNCW courses have the same privileges as other UNCW students.

IBEC students in the 9th and 10th grades are not eligible for computer lab use, laptop checkout, or other A/V equipment checkout.

IBEC students enrolled in grades 9-10, with sponsorship of a parent or guardian, may check out as many as four (4) items at a time from the following collections:

  • General Collection
  • Oversize Collection
  • U.S. Documents (with some exceptions for items marked "Library Use Only")
  • N.C. Documents (with some exceptions for items marked "Library Use Only")
  • A/V Materials consisting of DVDs, VHS, CDs, and Audiobooks

By sponsoring their child, the parent or guardian assumes responsibility for the return of all materials and the payment of any charges assessed for damage or overdues.  A signed "Parental Authorization for Isaac Bear Early College Students" form is required prior to receiving lending privileges.  IBEC students will be issued a special borrower's card which must be presented to borrow materials.  Privileges may be renewed annually as long as the student is enrolled in IBEC. IBEC students authorized to use the Library are subject to all policies and regulations of the Library and failure to adhere to these policies will result in revocation of use privileges.

Loan Periods

IBEC students may borrow books from the general and juvenile collections and government documents.

The loan period is:

  • 28 days for items from the general and juvenile collections and government documents
  • DVDs, CDs, VHS, and audio books circulate for 7 days
  • Reference items and periodicals must be used in the building
Restrictions
  • IBEC Students are not eligible for Reserve material checkout.
Renewals
  • You may renew overdue materials online (access My Library Record) by phone (910-962-3272), or in-person but  if another person has placed a hold (request) on an item, renewal is not permitted.
  • A/V Renewals: Renewals for videos, DVD's, CDs and audiobooks are limited to two (2) per item.
Overdue, Damage, and Replacement Charges
  • If items are overdue for two weeks or more, the item's replacement cost and a $15 non-refundable billing fee per item will be assessed. Please note: water damage cannot be repaired, but must be replaced.
  • Borrowing privileges are blocked when an IBEC user has overdue books or library debt or may be revoked if a user continually has overdue books.  Please renew or return your borrowed materials on time and in good condition! 
Returning Books

Books may be returned in person anytime the library is open for business. There are also two outside book drops that are available 24/7 when classes are in session. One of the book drops is free standing and located in Parking Lot D, on the library's north side and the other is an in-building drop and located on the library's south side.

Assistance

Please inquire at the Learning Commons Help Desk for assistance in using the Library. We hope that you will enjoy using the Randall Library.

Last Update September, 2009

NC Community College Students

Welcome to the William Madison Randall Library

We encourage your use of all library materials, facilities, and reference services. Please inquire at the Learning Commons Help Desk for assistance in using the Library's resources and services.

North Carolina Community College Students enrolled at institutions that have articulation agreements in place with UNCW, may be issued a borrower's card, valid for one year, upon presentation of a valid community college ID card. The fee for this card is $7.00 but it is waived for students 65 years of age and older.

Loan Period
  • 28 days for books from the general and juvenile collections and government documents.
  • 21 days for books from the featured new books collection.
  • Audiovisual materials, including DVDs, audiobooks, VHS tapes and Music CDs, circulate for 7 days.
  • Other materials, including reference books and periodicals, must be used in the building.
Restrictions
  • You may have as many as four (4) items checked out. In addition, you may check out an unlimited number of U.S. or N.C. documents.
  • Community College borrowers may not place holds (i.e. requests for items already checked out).
  • Community College borrowers are not eligible for Interlibrary Loan Services
  • Community College borrowers are not eligible for laptop, equipment or eReader checkout.
  • Community College borrowers are not eligible for Reserve material checkout.
Renewals

You may renew overdue materials online (access My Library Record,) by phone (910-962-3272), or in-person but if another person has placed a hold (request) on an item, renewal is not permitted.

A/V Renewals: Renewals for videos, DVD's, CDs and audiobooks are limited to two (2) per item.
Overdue, Damage, and Replacement Charges

The library does not charge fines but borrowing privileges may be revoked if a user continually has overdue books.

If items are overdue for two weeks or more, the item's replacement cost and a $15 non-refundable billing fee per item will be assessed. Borrowing privileges may be revoked if a user has overdue books or owes fines. Delinquent debts will be reported to your home institution.

If an item is damaged or lost, the repair cost and a $15 non-refundable billing fee will be assessed. Please note that water damage cannot be repaired, but must be replaced.

Questions about this policy maybe addressed to brownmd [at] uncw [dot] edu (Dawn Brown), Circulation Supervisor.

Last Update: September 17, 2012

North Carolina Resident Borrowers

Welcome to the William Madison Randall Library

We invite your use of library materials and reference services. Our hours are available here, and our catalog can be searched here.

Adult North Carolina adult residents (over 18 and out of high school) may purchase a Borrower's Card, valid for one year, for $15.00 upon presentation of a valid North Carolina driver's license or a valid military ID. The $15.00 fee is waived for citizens over 65 years of age.

How to borrow materials

When borrowing materials, please observe a few regulations:

  1. You may have as many as four (4) items checked out. In addition, you may borrow as many U.S. or N.C. Government documents as you wish. 
  2. Audiovisual materials may be checked out of the building for seven (7) days.
  3. Collections restricted to in library use include periodicals, reference, index, Curriculum Materials, Special Collections (rare books, Southeastern North Carolina Collection, manuscripts) and the University Archives.
  4. Randall Library provides an extensive array of electronic databases, most of which are available to the general public on computers in the library.
  5. Please remember that borrowing privileges are not transferable, with one exception. High school students enrolled in grades 9-12 may be added as an authorized user to an adult parent's or guardian's borrower's card. By sponsoring their child, the parent or guardian assumes responsibility for the return of all materials and the payment of any charges assessed for damage or overdues. To check out materials, the high school student should present their parent's or guardian's borrower card and their high school identification card or driver's license at the Randall Library Circulation Desk.
  6. Borrowers are responsible for items checked out until the items are returned to the Circulation Desk. Lost or damaged materials must be paid for.
  7. Most items may be renewed at the Circulation Desk. Unless overdue or requested by another user, items may also be renewed by telephone (962-3272), or using the Library's online system.
Loan Period

The loan period is:

  • 28 days for books from the general and juvenile collections and for government documents.
  • 21 days for books from the featured new books collection.
  • Audiobooks, DVDs, VHS tapes, and CDs circulate for seven (7) days.
  • Reference items and periodicals must be used in the building.
Renewals

You may renew overdue materials online (access My Library Record,) by phone (910-962-3272), or in-person but  if another person has placed a hold (request) on an item, renewal is not permitted.

A/V Renewals: Renewals for videos, DVD's, CDs and audiobooks are limited to two (2) per item.

Featured New Books: Renewals for this collection are limited to one (1).

Overdue Charges

The library does not charge fines but borrowing privileges may be revoked if a user continually has overdue books. If items are overdue for two weeks or more, the item's replacement cost and a $15 non-refundable billing fee per item will be assessed.

Restrictions
  • Collections restricted to in library use include periodicals, reference, index, Special Collections and the University Archives.
  • No holds (i.e. requests for items already checked out) are allowed.
  • NC Adult Residents are not eligible for UNCW's Interlibrary Borrowing services. Please use your local public library for this service.
  • NC Adult Residents are not eligible for are not eligible for laptop, equipment or eReader checkout.
  • NC Adult Residents are not eligible for Reserve material checkout.
Assistance

Please inquire at the Learning Commons Help Desk for assistance in using the Library. We hope that you will enjoy using the Randall Library.

Questions about this policy may be addressed to brownmd [at] uncw [dot] edu (Dawn Brown), Circulation Supervisor.

Last Update:  September 17, 2012.

UNC System Students, Faculty & Staff

Borrowing from UNC Libraries

Take your UNCW OneCard to the Circulation desk in the main library at one of the other UNC system libraries. Let the staff know that you want to borrow materials through the UNC Direct Borrowing agreement.. Show your UNCW OneCard and be prepared to log in to your UNCW account in order to show that you are in good standing. If the library does not honor your UNCW OneCard, ask the staff member to call Randall Library Circulation at 910.962.3272 so your status can be verified. The borrowing policies of that library will apply to any items checked out to you.
 

UNC borrowers at Randall Library

UNC System students, faculty, or staff may borrow from UNCW's Randall library. To do so, a borrower will need to present a current home library picture ID card and/or additional information to verify your status. You may be asked to log in to your home library account to show that you are in good standing. After your status is verified, the Circulation Staff member will walk you through the borrower registration process. Specific borrowing guidelines for UNC System Coop Borrowers are listed on this chart.

For more information about the UNC System Cooperative Borrowers please visit this site.

Questions about this policy maybe addressed to brownmd [at] uncw [dot] edu (Dawn Brown), Circulation Supervisor.

UNCW Alumni

Active members of the UNCW Alumni Association are no longer issued a library card when joining the Association. To enjoy library privileges, UNCW Alumni may purchase a North Carolina Adult Resident card for an annual cost of $15.


For more information, visit our Information for Alumni of UNCW page.

 

UNCW Faculty and Staff Spouses

Welcome to the William Madison Randall Library

Faculty/staff spouses may be issued a Borrower's Card without charge by visiting the Circulation Desk to get registered for the card.

How to borrow materials

When borrowing materials, please observe these regulations:

  1. Present your Randall Library Borrower's Card for each transaction.
  2. Borrowing privileges are not transferable, with one exception. High school students enrolled in grades 9-12 may be added as an authorized user to an adult parent's or guardian's borrower's card. By sponsoring their child, the parent or guardian assumes responsibility for the return of all materials and the payment of any charges assessed for damage or overdues. To check out materials, the high school student should present their parent's or guardian's borrower card and their high school identification card or driver's license at the Randall Library Circulation Desk.
  3. Borrowers are responsible for materials borrowed until they are returned to the Library. Lost or damaged material must be paid for; we charge the replacement cost and accumulated overdue fines.
Loan Period
  • 28 days for books from the general and juvenile collections and for government documents.
  • 21 days for books from the featured new books collection.
  • For audiovisual materials is the loan period is 7 days.
  • Reserve materials, reference items, and periodicals must be used in the building.
Renewals
  • You may renew overdue materials online (access My Library Record,) by phone (910-962-3272), or in-person but  if another person has placed a hold (request) on an item, renewal is not permitted.
  • A/V Renewals: Renewals for videos, DVD's, CDs and audiobooks are limited to two (2) per item.
  • Featured New Books: Renewals for this collection are limited to one (1).

Restrictions
  • Items in the Reserve Collection may not be checked out. These materials are in high demand for students enrolled in UNCW courses.
  • No holds (i.e. requests for items already checked out) are allowed.
  • You are not eligible for UNCW's Interlibrary Borrowing services. Please use your local public library for this service.
  • Faculty/staff spouses are not eligible forare not eligible for laptop, equipment or eReader checkout.
Overdue Charges

The library does not charge fines but borrowing privileges may be revoked if a user continually has overdue books. If items are overdue for two weeks or more, the item's replacement cost and a $15 non-refundable billing fee per item will be assessed.

Assistance

Please inquire at the Learning Commons Help Desk for assistance in using the Library. We hope that you will enjoy using the Randall Library.

Questions about this policy maybe addressed to brownmd [at] uncw [dot] edu (Dawn Brown)johnsonjj [at] uncw [dot] edu (, )Circulation Supervisor.

Last Update: September 17, 2012

UNCW Students

Welcome to the William Madison Randall Library.

We encourage your use of all library materials, facilities, and reference services. Please inquire at the Learning Commons Help Desk for assistance in using the Library's resources and services.

How to borrow materials

Students enrolled at the University of North Carolina at Wilmington may borrow materials by presenting their valid UNCW One Card.

When borrowing library materials, please observe the following:

1. Have your UNCW One Card available.

2. Borrowing privileges are not transferable, with one exception. High school students enrolled in grades 9-12 may be added as an authorized user to an adult parent's or guardian's borrower's card. By sponsoring their child, the parent or guardian assumes responsibility for the return of all materials and the payment of any charges assessed for damage or over dues. To check out materials, the high school student must present their parent's or guardian's borrower card and their high school identification card or driver's license at the Randall Library Circulation Desk.

3. You are responsible for items borrowed until returned to the Library. Lost or damaged materials must be paid for; we charge the replacement cost and a $15 non-refundable billing fee each item.

Loan Periods
For undergraduate students:
  • 28 days for books from the general and juvenile collections and government documents.
  • 21 days for books from the featured new books collection.
  • DVDs, CDs, VHS, and audio books circulate for 7 days
  • eReaders can be checked out for 14 days.
  • Reference books, periodicals, and other materials in high demand must be used in the Library
  • Loan periods for reserve materials are established by course instructors, and may be 2 hours, 4 hours, 1 day, or 3 days. You may borrow 2 reserve items at a time.
For graduate students:
  • Until the end of the semester for general collection books and government documents.
  • Books from the juvenile collection circulate for 28 days.
  • Books from the featured new books collection circulation for 21 days.
  • DVDs, CDs, VHS, and audio books circulate for 7 days
  • eReaders can be checked out for 14 days.
  • Periodicals for circulate for 2 days
  • Other materials must be used in the Library.
  • Loan periods for reserve materials are established by course instructors, and may be 2 hours, 4 hours, 1 day, or 3 days. You may borrow 2 reserve items at a time.
Renewals

You may renew overdue materials online (access My Library Record,) by phone (910-962-3272), or in-person but if another person has placed a hold (request) on an item, renewal is not permitted.

A/V Renewals: Renewals for videos, DVD's, CDs and audiobooks are limited to two (2) per item.

Featured New Books: Renewals for this collection are limited to one (1).

eReaders: Cannot be renewed.

Overdue, Damage, and Replacement Charges

Course Reserve Materials

  • Reserve materials are subject to fines since these items are high demand, high turnaround and need to circulate to all persons enrolled in the specific course. Reserve fines are as follows:
  • Hourly checkouts - $1 per item, per hour up to a maximum of $10 per item, per day. If overdue five (5) days or longer, the replacement cost and a $15 non-refundable billing fee is assessed for each item overdue.
  • Daily checkouts - $5 per item, per day. If overdue five (5) days or longer, the replacement cost and a $15 non-refundable billing fee is assessed for each item overdue.

eReaders

  • Late fee charges are $2.00 per day or any part thereof
  • Replacement cost and a $15.00 non-refundable billing fee will be assessed 7 days after the due date. If the eReader is returned, the replacement cost will be removed from the bill.

All other types of materials

The library does not charge fines for any other category of material other than reserve materials but borrowing privileges may be revoked if a user continually has overdue books.

If items other than reserve materials are overdue for two weeks or more, the item's replacement cost and a $15 non-refundable billing fee per item will be assessed.

If an item is damaged or lost, repair or replacement costs will be assessed in addition to the $15 non-refundable billing fee. Please note that water damage cannot be repaired, and must be replaced.

UNCW students will have their borrowing privileges blocked when:

  • Their debt for Randall Library materials exceeds $100.00
  • Their debt for borrowing from UNC system libraries or interlibrary loan transactions exceeds $50.00.

All charges must be paid before you will be allowed to register for the following semester, to graduate, or to receive transcripts.

Questions about this policy maybe addressed to brownmd [at] uncw [dot] edu (Dawn Brown), Circulation Supervisor.
 

Visiting Scholars

Welcome to the William Madison Randall Library

UNCW Visiting Scholar library privileges are issued by the Randall Library Circulation Department, upon approval by the Circulation Supervisor or Associate Director, Library Access and Customer Support Services. Qualifying scholars are issued a card good for one year (renewable) at no charge.

The following are the minimum eligibility criteria for a Visiting Scholar card at UNCW’s Randall Library:

  • The individual must be visiting from an institution or organization outside the UNC system, with demonstrated proof of enrollment, employment, or evidence of a publication or other scholarly project.
  • Applications will be reviewed and applicants will be notified with a decision within 2 business days.  Notification will come via email. 

Visiting Scholar library privileges are especially suited for:

  • Current or retired faculty from institutions of higher education outside the UNC system and North Carolina Community College system faculty.
  • Currently enrolled doctoral and master’s candidates from non-UNC system universities who reside in the area;
  •  Independent scholars working on a publication or other scholarly project.

PRIVILEGES
Visiting Scholars are eligible to borrow books, government documents, audiovisual materials (CDs, VHS, DVDs, Audio Books), and items from the Featured New Books collection.

How to borrow materials
  1. Present your Randall Library Borrower's Card and photo ID for each transaction.
  2. Borrowing privileges are not transferable.
  3. Borrowers are responsible for materials borrowed until they are returned to the Library. Lost or damaged material must be paid for; a replacement cost and a $15 non-refundable billing fee for each item billed is charged.
  4. Renewal of borrowed materials is allowed unless another user has placed a hold request for the item and/or an item is overdue.  Please see renewals information below.
Loan Period
  • 28 days for books and government documents
  • 21 days for books from the Featured New Books collection, with one renewal allowed
  • 7 days for audiovisual materials (CDs, VHS, DVDs, Audio Books)
  • Reference items and periodicals must be used in the building
Restrictions

Visiting Scholars are not eligible for:

  • Check out of laptops, equipment, or reserve items.
  •  Interlibrary Loan services.
  • Remote database access due to licensing restrictions.
  • eReaders
Overdue, Damage and Replacement Charges
  • The library does not charge fines but borrowing privileges may be revoked or blocked if a user has overdue books.
     
  • If items are overdue for two weeks or more, the item’s replacement cost and a $15 non-refundabl