UNCW Faculty, Staff & Trustees

Welcome to the William Madison Randall Library

How to borrow materials

Active and retired* faculty, staff, and trustees of the University of North Carolina at Wilmington, may borrow materials from the collections upon presentation of a valid UNCW identification card.

*Retired Faculty, Staff, and Trustees will need to visit the UNCW One Card Office in the Warwick Center to get a new card made that encodes the university ID number on the magnetic stripe on the back of the card. Upon receipt of the UNCW One Card, please visit the library to get a new patron record entered into the library system. Once that step is accomplished, a library staff member will help set up your library record so you can access library services and databases.

We ask that you observe the following regulations:

1. Present your UNCW One Card at the Circulation Desk with the items that you wish to borrow.

2. Faculty and staff borrowing privileges are not transferable, with two exceptions.

• Faculty may authorize a research assistant to check out materials for them. Contact the Circulation Desk to set up the authorization in the library's patron database. By authorizing this assistant, the faculty member assumes responsibility for the return of all materials and the payment of any charges assessed for damage. To check out materials to a faculty member's account, the authorized research assistant must present the faculty member's UNCW One Card as well as their own UNCW identification card.
• Faculty and staff may add their high-school children enrolled in grades 9-12 as authorized users. Contact the Circulation Desk to add this authorization to the library's patron database. By sponsoring their child, the parent or guardian assumes responsibility for the return of all materials and the payment of any charges assessed for damage. To check out materials, the high school student should present their parent's or guardian's UNCW One Card and their high school identification card or driver's license.

3. Faculty and staff are responsible for each item borrowed on his/her card until the material is returned to the Library. Lost or damaged materials must be paid for. When materials are declared lost, the replacement cost and a $ 15 non-refundable billing fee is assessed for each item.

4. Borrowed materials should be returned and/or renewed at the end of each semester or second summer session. Please see renewal information below.

Loan Period

• For general collection materials and government documents the loan period extends to the first day of exams each semester or second summer session.
• Books from the juvenile collection circulate for twenty eight (28) days.
• Books from the featured new books collection circulate for twenty one (21) days.
• Journals circulate for two (2) days
• DVDs, CDs, VHS, and audio books for seven (7) days.
• eReaders can be checked out for 14 days.
• Items on reserve may be borrowed for periods specified by that course's instructor.
• Reference materials should be used in the Library; however, faculty and staff may borrow some items for a negotiated period (please check with the reference librarian on duty).

Renewals

You may renew overdue materials online (access My Library Record,) by phone (910-962-3272), or in-person but if another person has placed a hold (request) on an item, renewal is not permitted.

A/V Renewals: Renewals for videos, DVD's, CDs and audiobooks are limited to two (2) per item.

Featured New Books: Renewals for this collection are limited to one (1).

eReaders: Cannot be renewed.

Borrowed items are subject to recall when requested by another use and a revised due date will be set. As a courtesy to other library users, please return recalled items as soon as possible. If you will need the recalled item after another user returns it, library staff can place a hold on that item.

Overdue Charges

The library does not charge fines but borrowing privileges may be affected if a user continually has overdue books.

If items are overdue for two weeks or more, the item's replacement cost and a $15 non-refundable billing fee per item will be assessed.

UNCW faculty and staff may have their borrowing privileges blocked when:

• Their debt for Randall Library materials exceeds $100.00
• Their debt for borrowing from UNC system libraries or interlibrary loan transactions exceeds $50.00.

Questions about this policy should be directed to johnsonjj [at] uncw [dot] edu (Joyce Johnson), Circulation Supervisor.