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One role of UNCW Archives is to answer questions from UNCW departments and divisions about records management.

As an agency of the state of North Carolina, the university is expected to follow state guidelines concerning retention and disposition of records produced in the course of business. Many departments at UNCW already have records schedules which were written and customized by archives. These schedules instruct you of when to dispose of inactive records, when to retain them for your files, and when to transfer them to archives.

If you do not have a schedule or if you have questions about your schedule, please contact the archivist (962-4233).

Records Management Links

• Government Records Branch of North Carolina

Homepage for the the Government Records Branch. This agency provides and administers records management services to state government agencies, local government agencies, and state-supported institutions of higher education.

• General Schedule for State Agency Records(Raleigh: Government Records Branch, Archives and Records Section, Division of Archives and History, North Carolina Department of Cultural Resources, 2000-).

Includes general information about records managment for state agencies in North Carolina.  A hard copy is available in UNCW Archives/Randall Library Special Collections.

• E-Mail as a Public Record in North Carolina: Guidelines for its Retention and Disposition (Raleigh: Archives and Records Section, Division of Historical Resources, Office of Archives and History, North Carolina Department of Cultural Resources, 2002)

This report (in PDF) advises public employees on how to manage and dispose of electronic mail messages.  Electronic mail is a public record when sent or received in normal business processes.  See also Email User Guidelines Checklist.

• Records Management Workshops in Raleigh

Free training sessions are offered in Raleigh for state employees.  Classes include "Introduction: Managing Public Records," "From Filing Cabinet to Desktop PC: Organizing Your Paper and Electronic Files," and "The Digital Divide Also Multiplies: Managing E-Mail."  

• Public Records Laws of North Carolina

• General Statutes and other laws and guidelines concerning public records management in North Carolina.

• Information and Records Management: An Archivist's Experience at UNCW

• PowerPoint presentation given at UNC System Records Managers Meeting, Greensboro, NC, 31 March 2004.

• Records Management Workshops held at UNCW

  1 October, 2002
  7 November, 2001

Last Update: January 12, 2007