Most books that we receive from YBP will have had Promptcat treatment.                             
That includes:

• Selection of a catalog record
• Updating of our holdings for that title in OCLC
• Physical processing
       Regular monographs
              Label production and affixing
              Barcoding
              Security striping
              Property stamping
       Juvenile monographs
              Barcoding
              Property stamping
              Plastic jacketing

If Yankee was unable to perform a contracted task, property stamping for instance, they will flag the book.

We will pickup one unified file of records from the Internet using Catme, this means that juvenile and regular monographs will be mixed in one file. We can "move" records in Catme from one Catme file to another, we will move the juvenile records to a 3 1/2 in. disk and give that disk and the juvenile books to Alice. Alice will "move" the records from the disk to her local Catme file on her computer.

We will not need to do the following:

Search OCLC for records for Promptcated material
Update holdings in OCLC
Apply Barcodes
Security strip
Property stamp

We will need to do these things:

Check III for replacements, records already in III and call number conflicts
Check for Z#s that we don't use for bibliographies or PZ#s for juvenile lit that was not ordered as juvenile
We will need to change a call number in the book when there is a call number conflict
Add the appropriate 907 and 949 information to the records we get in the Promptcat file
Have the books checked by a Cataloger for subject access and other concerns

Procedures:

1.Books are received in Acquisitions.

2.They are checked-in...

Each box/shipment will include a report which has the barcodes, OCLC#s?, and other
information about the shipment it will also differentiate which books could not be
processed using the Promptcat profile (like those that did not have a record in the
system that matched). The report should go to Ruth.

3.The books go to their own cart, they never go on the new book shelves.

4.Cataloger gets the cart, promptcat at the beginning of cart, non-promptcatted at end of cart, book jackets on bottom shelf.

5.Cataloger pulls the Promptcat file from the Internet to her Catme local file.

6.Cataloger moves any records for juvenile material to a disk and gives that disk and the books to Alice and moves records onto a disk for material Heather will be working with and gives that disk and books to Heather.

7.(Student for Cataloger or Heather for self) searches III (prints out records for items already in III if that record is not already with the book) and flags bibliography Z's and Juvenile PZ's.

8.Cataloger searches OCLC for the less than 5%-10% that OCLC could not find a record for, saves best records in CATME file.

9.Cataloger edits the 907's and 949's (barcode should already in be in the 949 1) and corrects other problems. These will primarily be new books so major editing should not be necessary.
DON'T AGONIZE!
Apply constant data record with 907 and 949 0
Add bib. record number for overlay after .b on 907 line e.g. 907 .b12345678
Add data in 949 -1 field: |t {0 Regular / 1 Rec. Reading or Juvenile / 2 Reference}|z 090/050
depending and Call number at the beginning of the field:
949_1 Call number |i barcode |l wgi |t 0/1/2 |z 090/050
949_0 Should be fine as long at the book is going into the general collection:
949_0 |l w |l wg |m a

10.Retain subject heading, tagged table of contents, and local note changes when the record is already in III. Use printout from III to verify retention of those fields or changes.

11.Books and records are reviewed a Librarian and given back to the Cataloger.

12.Cataloger exports records to III.

13.Cataloger checks in III. Adds cat. date to order record. Checks call number, catches any call
number conflicts (not common). Runs labels for those from CATME file.

14.Books are already shelf ready except for those that might be *flagged*.

15.Student replaces call numbers for the few books that we had to change, adds pre-stamps where necessary, stamps reference books, plastic jacket and red tape for REC, property stamps anything that YBP could not....

16.Book are transfered to cart for pick-up by Circ.

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Last Update: February 15, 2006