Two volume video sets... for feature film material only

When you catalog a two volume video set, treat it as one item, one barcode, one call number label for the box, and a verify parts message in the item record.

The call number on the box should be like this:
XX
####
.X###
Year pt.1-2 or v.1-2

Added copies

When adding copies of videos to III...

Go to the bibliographic record associated with copy 1. Make sure that c.2 or 3 or 4... is really a c.2 (same publisher, distributor, not a different year...)
Bring up the item for the existing copy. Use the command n (New item from old) A list of item defaults will come up, choose #1.
Now you have a new item that has the same copy number, item type, location, status, price and call number as the original item. It does not have a barcode or any volume information that was in the original item.
Change the copy number.
If the price is $0.00 put the price in (if the first item did not have a price the new item will not either, add the price from the new item to the original item as well).
If the status of the original was missing or withdrawn etc, the new one will also be, that needs to be changed to available - [blank].
Add the barcode by inserting a new field (i)
When prompted type b to get a barcode field. Wand in the barcode.
Add the record to the database (a).
Go to the order record and add today's date as in the catalog date field.

Exceptions and problems...

Sometimes the new item got it's own brief bibliographic record that is where the order record is. If this is the case you add the item on to the bib. record that it should go on and when you are done you transfer the order record over from the brief bib. to the correct full bib. record. After the order record is moved add the catalog date to it.

Copy 2's that are not really copy 2's

Sometimes a video gets ordered as a c.2 and it is the same video as one we already have (in terms of director, actors, cinematic release date) but the new one is distributed by a different distributor or for some other reason gets it's own bibliographic record (it does not just get added as c.2 to the first record). When this happens catalog it like it was the first one received except that the call number should be the same as the other items (except for the year) like it was just another edition of a literary work. If both videos were distributed in the same year as videos use a work letter after the date to differentiate one item from the other. WE WANT THESE TYPES OF COPY 2'S TO SHELVE TOGETHER EVEN THOUGH THEY WERE DISTRIBUTED DIFFERENT YEARS OR BY DIFFERENT VIDEO PUBLISHERS.

Accompanying material for added copies

If there is a guide or other accompanying material, you can build your base item from the existing main item (like the video the guide goes to) but:
Unless it is a copy 2 do not make it a copy 2.
Add a volume designator like Guide, Viewer Guide, etc.
Pencil mark the title so our student will know what title to put on the temp. binder.
Make the location (for material accompanying a video) WAO (this is AV Oversize).
The label should be like this:

A/V
Oversize
XX
####
.X##
Year
Guide (or whatever)

By putting Oversize A/V VC we help keep the guide from getting shelved up in the general collection.