OER Guidelines


Open Education Mini-Grants

Open Education encompasses resources, tools and practices that are free of legal, financial and technical barriers and can be fully used, shared and adapted in the digital environment. Open Education maximizes the power of the Internet to make education more affordable, accessible and effective. Randall Library has awarded 17 mini-grants with a cumulative savings to students of $187,458.

Randall Library will be awarding another round of mini-grants to support faculty adoption of open educational resources (OERs). All UNCW faculty members teaching undergraduate or graduate classes during the academic year are eligible to apply. 

Grant Categories

*New Spring 2022* In response to feedback, grants are now given in three funding categories: 

  • Adopt: find and use an existing open textbook (or other educational resource); $500 
  • Adapt: modify existing open educational resources according to your instructional needs, such as localizing content or developing supplementary materials; $1500 
  • Create: develop a new open educational resource; $2,000 

Funded Activities

This grant is intended to fund activities related to syllabus and course material changes, including (but not limited to) platforms, equipment, labor, and design. Funding cannot be used to purchase commercial electronic versions of textbooks, rentals of textbooks, or for already adopted open materials. 

Participation Conditions

  • Existence or final application of an OER-compatible Creative Commons license
  • Deposit the final product into an appropriate open repository (Seahawk DOCKS, Open Textbook Library, OER Commons, etc.) 
  • Willingness to share experiences and findings in a 1-page post-implementation reflection or report 
  • Ability to make changes to your course syllabus and materials 

Proposal Evaluation

Applications will be judged by a panel of previous mini-grant winners and librarians in accordance with the review rubric (available to view below). 

Greater consideration will be given to applications that: 

  • Provide greater cost savings to students (based on enrollment and the cost of current course materials) 
  • Best meet the requirements outlined in the rubric 
  • Demonstrate potential to be reused beyond the initial course 
  • Consider digital accessibility according to these guidelines 
  • Represent potential first-time grant awardees 

Previous awardees will be considered when they apply for other courses or a different (higher) grant tier. 


To apply, please fill out the application form. Only one application is needed per course; for example, if you are applying for multiple sections of the same course, please submit a single application. Applications will be accepted for courses taught in the current academic year. 


  • The application period is from January 15 to March 15, 2022. 
  • Applications will be reviewed and recipients notified by the end of April. 
  • Recipients will receive funds after accepting the award, agreeing to its conditions, and submitting a final syllabus reflecting the OER plan. 


Randall Library offers an Open Educational Resources guide, and a workshop on open educational resources and the grant process will be held before applications open. Your liaison librarians are also available to help you find resources in your subject. 

If you have any other questions about the grant or consultations related to OERs, please contact Allison Kittinger, Scholarly Communications Librarian at kittingera [at] uncw.edu

PDF icon OER-Rubric.pdf96.37 KB