Retired Faculty and Staff

How to borrow materials

Retired Faculty and Staff will need to visit the UNCW OneCard Office in the Warwick Center to get a new retiree card made that encodes the university ID number on the magnetic stripe on the back of the card.

Upon receipt of the UNCW OneCard, please visit the library to get a new patron record entered into the library system.

Once that step is accomplished, a library staff member will help set up your library record so you can access library services, such as borrowing materials, renewing material, checking My Library Account, etc.

We ask that you observe the following regulations:

1. Present the UNCW OneCard at the Library Help Desk with the items that you wish to borrow.

2. Retired Faculty and staff borrowing privileges are not transferable.

3. Retired Faculty and staff are responsible for each item borrowed on his/her card until the material is returned to the Library and lost or damaged materials must be paid for.

4. There is no limit on the number of books that may be checked out from the General Collection. Staff are limited to 7 combined items from the Featured new books, Videos, Music and Audiobooks collections. Faculty have no limit to Featured New Books, Videos, Music or Audiobooks for instructional use.

Remote access to library online resources

Remote access to licensed online library resources is NOT available per strict and specific vendor license agreements to retired faculty and staff*.

Retired faculty and staff have the option, though, of visiting the library to conduct research. Licensed online library resources are available to all walk-in users of the library. To do so, register for a Library Guest Computer card at the Library Help Desk for free and access the licensed resources from one of Randall Library's guest computers. More information concerning guest use of Randall Library computers can be viewed at

Additionally, NC LIVE, a consortium of North Carolina libraries, provides a rich selection of online databases to North Carolina residents. To access NC LIVE resources contact your local public library to get current access credentials.

*Retired faculty who are designated as emeritus or return in a different position to the University do qualify for remote access as long as they stay emeritus or employed by the University.

Interlibrary Loan

Retired faculty and staff do not have access to Interlibrary Loan through Randall Library. Contact your public library for alternatives.


Loan Period
  • For general collection materials and government documents the loan period extends to the first day of exams each semester or second summer session.
  • Books from the juvenile collection circulate for twenty eight (28) days.
  • Books from the featured new books collection circulate for twenty one (21) days.
  • Journals circulate for two (2) days
  • DVDs, CDs, VHS, and audio books for seven (7) days.
  • Items on reserve may be borrowed for periods specified by that course's instructor.
  • Reference materials should be used in the Library; however, retired faculty and staff may borrow some items for a negotiated period (please check with the reference librarian on duty).

You may renew overdue materials online (access My Library Record,) by phone (910-962-3272), or in-person.  Renewals will be granted unless another person has placed a hold (request) on an item.

A/V Renewals: Renewals for videos, DVD's, CDs and audiobooks are limited to two (2) per item.

Featured New Books: Renewals for this collection are limited to one (1).

Borrowed items are subject to recall when requested by another use and a revised due date will be set. As a courtesy to other library users, please return recalled items as soon as possible. If you will need the recalled item after another user returns it, library Circulation staff can place a hold on that item.

Overdue Charges

If items are not renewed or returned by the due date, replacement costs will be issued for items that are at least 14 days overdue. The bill will include the replacement cost and a $15 non-refundable overdue fee per item. If items are returned to the Library within two months after a bill has been issued, a waiver of the replacement charge(s) may be requested but the non-refundable fee(s) will not be waived.

Retired faculty and staff may have their borrowing privileges blocked when:

  • Their debt for Randall Library materials exceeds $100.00
  • Their debt for borrowing from UNC system libraries or interlibrary loan transactions exceeds $50.00.

Payment of Charges

Payment may be made by check, cash (exact change only) or with Visa or MasterCard at the Library Help Desk unless the debt has been transferred to the Cashier's Office.  Checks should be made out to UNCW.  

Questions about this policy may be addressed to