UNCW Faculty, Staff & Trustees

Currently employed faculty, staff, and trustees of the University of North Carolina at Wilmington, may borrow materials from the collections upon presentation of a valid UNCW OneCard.

We ask that you observe the following regulations:

  • Present the UNCW OneCard at the Library Help Desk with the items that you wish to borrow.
  • Faculty and staff borrowing privileges are not transferable, with two exceptions.
  • Faculty may authorize a research assistant to check out materials for them. Contact the Library Help Desk to set up the authorization in the library's patron database. By authorizing this assistant, the faculty member assumes responsibility for the return of all materials and the payment of any charges assessed for damage. To check out materials to a faculty member's account, the authorized research assistant must present the faculty member's UNCW OneCard as well as their own UNCW identification card.
  • Faculty and staff may add their high-school children enrolled in grades 9-12 as authorized users. Contact the Library Help Desk to add this authorization to the library's patron database. By sponsoring their child, the parent or guardian assumes responsibility for the return of all materials and the payment of any charges assessed for damage. To check out materials, the high school student should present their parent's or guardian's UNCW OneCard and their high school identification card or driver's license.

Faculty and staff are responsible for each item borrowed on his/her card until the material is returned to the Library and lost or damaged materials must be paid for.

Faculty have no limit on the number of items that may be checked out from the library. 

Staff have no limit on the number of books that may be checked out from the General Collection and Children’s Collections.  Items from the New & Popular Collection, Videos, Music and Audiobooks collections are limited to 7 items checked out at any one time, in any combination (for example 4 videos, 3 music CDs).

Loan Period

  • For General Collection and Government Documents the loan period extends to the first day of exams each semester or second summer session.
  • 28 days for books from the Children’s Collection
  • 21 days for books from the New & Popular Collection
  • 2 days for Periodicals
  • 7 days for audiobooks, DVDs, VHS tapes, and CDs
  • Items on reserve may be borrowed for periods as specified 

Renewals

  • You may renew materials online, by phone at (910) 962-3272, in-person at the Library Help Desk, or reply to the courtesy notice sent to the email address you provided. If another person has placed a hold (request) on an item, renewal is not permitted. 

Overdue, Damage, and Replacement Charges 

  • If items are not renewed or returned by the due date, replacement costs will be issued for If items are not renewed or returned by the due date, a replacement charge will be added to your account for items that are at least 14 days overdue. The bill will include the replacement charge and a $15 non-refundable overdue fee per item. If items are returned to the Library within two months after a bill has been issued, a waiver of the replacement charge(s) may be requested, but the non-refundable fee(s) will not be waived. 
  • Payment for library fines or fees may be made by checks (made out to UNCW), cash (exact change only), or by Visa, MasterCard, or Discover at the Library Help Desk.

Returning Books

  • Books may be returned in person anytime the library is open for business. There are also two outside book drops that are available 24/7 when classes are in session. One book drop is free standing and located in the Library parking lot (Library Lot) on the library's north side off Randall Dr. The second outdoor book drop is an in-building drop and located on the library's south side, facing the ponds.

 

Questions about using the library? Please contact us. Questions about this policy may be sent to rlcirculation@uncw.edu.

Reviewed July 2025.