Retired & Emeritus Faculty and Staff

Library Accounts for Retired Employees and Emeritus Faculty

  • Retired faculty and staff will need to visit the UNCW OneCard Office in the Warwick Center to get a new retiree card. After the Retiree OneCard is obtained, please fill out this form. A library staff member will set up your library record so you can access library services, such as borrowing materials, renewing material, checking your Library Account, etc. We will process your request within 7 days. You will be notified via email when your account is ready to use. 
  • Emeritus faculty will need to visit the UNCW OneCard Office in the Warwick Center to get a new retiree card. Emeritus faculty library accounts remain active and do not requite further action from the faculty  member.

How to borrow materials

  • Present the UNCW OneCard at the Library Help Desk with the items that you wish to borrow.
  • Retired Faculty and staff borrowing privileges are not transferable.
  • Retired Faculty and staff are responsible for each item borrowed on their card until the material is returned to the library.
  • Lost or damaged materials must be paid for.
  • There is no limit on the number of books that may be checked out from the General Collection and Children’s Collection.
     

Access to library online resources and Interlibrary Loan for Retired Employees

  • Remote, off-campus access to licensed online library resources is not available per strict and specific vendor license agreements.
  • You can always visit the library to conduct research. Licensed online library resources are available to all walk-in users of the library. You can sign in to the guest WiFi ("seahawk-guest") on your own device or use the free guest computers located in Randall Hall. Find more information concerning guest use of UNCW Library computers.
  • Additionally, NC LIVE, a consortium of North Carolina libraries, provides a rich selection of online databases to North Carolina residents. To access NC LIVE resources contact your local public library to get current access credentials.
  • Retired faculty and staff do not have access to Interlibrary Loan through UNCW Library. Contact your public library for alternatives.
     

Access to library online resources and Interlibrary Loan for Emeritus Faculty

  • Emeritus faculty qualify for remote, off-campus access to licensed online library resources through their UNCW account.
  • Emeritus faculty have access to Interlibrary Loan through UNCW Library. Find more information about UNCW Library's Interlibrary Loan services.

Loan Periods for Retired Employees and Emeritus Faculty

  • For General Collection materials and Government Documents the loan period extends to the first day of exams each semester or second summer session.
  • 28 days for books from the Children’s Collection
  • 21 days for books from the New & Popular Collection
  • 2 days for Periodicals
  • 7 days for audiobooks, DVDs, VHS tapes, and CDs
  • Items on reserve may be borrowed for periods specified by that course's instructor.

Renewals

  • You may renew materials online under "My Library Activity," by phone (910-962-3272), in-person at the Library Help Desk, or by replying to email courtesy notices. If another person has placed a hold (request) on an item, renewal is not permitted. 

Overdue, Damage, and Replacement Charges

  • If items are not renewed or returned by the due date, a replacement charge will be added to your account for items that are at least 14 days overdue.
  • Payment for library fines or fees may be made by checks (made out to UNCW), cash (exact change only), or by Visa, MasterCard, or Discover at the Library Help Desk.
  • Retired faculty and staff may have their borrowing privileges blocked when:
    • Their debt for UNCW Library materials exceeds $100.00
    • Their debt for borrowing from UNC system libraries or interlibrary loan transactions exceeds $50.00.

Returning Library Materials

Library materials may be returned in person anytime the library is open for business. There are also two outside book drops that are available 24/7 when classes are in session. One book drop is free standing and located in the library parking lot (Library Lot) on the library's north side off Randall Dr. The second outdoor book drop is an in-building drop and located on the library's south side, facing the ponds.

 

Questions about using the library? Please contact us. Questions about this policy may be sent to rlcirculation@uncw.edu.

Reviewed July 2025.